Passenger Rights (EC 261/2004)

This notice explains your rights in cases of Denied Boarding, Flight Delay, Flight Cancellation, or Downgrade. Rights are set by European Regulation (EC) No. 261/2004.

When the Regulation applies

View when EC 261/2004 applies
  • Flights departing from an EU Member State, or flights arriving in the EU operated by an EU airline (if you haven’t received compensation in the third country).
  • You must have a confirmed reservation and (except in cancellations) present yourself on time for check-in:
    • General: no later than 45 minutes before scheduled departure (or as we have otherwise informed you).
    • Tel Aviv, Beirut, Dubai: check-in closes 60 minutes before departure.
  • Ticket must be bought at a fare available to the public. Not applicable to free/reduced fares not available directly or indirectly to the public.

Denied boarding

What happens if the flight is overbooked?

If passengers exceed seats, we will first seek volunteers in exchange for agreed benefits. If not enough volunteers, involuntarily denied passengers are entitled to the Right to Compensation and Right to Care, plus options under Right to Reimbursement or Re-routing.

Right to care

Your entitlements while waiting
  • Meals and refreshments in reasonable proportion to waiting time.
  • If departure is postponed to the next day: hotel accommodation.
  • Transport between airport and accommodation.
  • Two short calls or two emails.

Not applicable if you choose re-routing at a later date at your convenience, or a refund.

Right to reimbursement or re-routing

Your options if denied boarding or flight is cancelled
  1. Reimbursement (Article 8(1)):
    • Full ticket cost for the unused part(s) and for part(s) already made if they no longer serve your original plan, paid within 7 days by the methods in Article 7(3).
    • Return flight to the first point of departure at the earliest opportunity, if relevant.
  2. Re-routing at the earliest opportunity under comparable transport conditions to your final destination.
  3. Re-routing at a later date at your convenience (seat availability applies). In this case, meals/hotel/transport costs are at your expense.

If denied boarding (voluntary or involuntary), you retain the rights above plus compensation (where applicable) and care.

Right to compensation

Compensation amounts & reductions
Planned flight distance Compensation Possible reduction
≤ 1,500 km €250 50% (to €125) if re-routed arrival ≤ 2 hours later
1,500–3,500 km (and intra-EU > 1,500 km) €400 50% (to €200) if re-routed arrival ≤ 3 hours later
> 3,500 km €600 50% (to €300) if reduction criteria in Regulation are met

Distances measured by great-circle method.

When compensation does not apply
  • Denied boarding is justified due to your own fault, health/safety reasons, or missing/insufficient travel documents.
  • Extraordinary circumstances that could not have been avoided with all reasonable measures (e.g., political instability, safety/security risks, severe weather, labour disputes, ATC failures/constraints).

Compensation may be paid by bank transfer or, with your signed agreement, in travel vouchers.

Flight delay

Delay thresholds & your rights
Planned distance Delay threshold (departure) Your entitlements
≤ 1,500 km ≥ 2 hours Right to Care
1,500–3,500 km (and intra-EU > 1,500 km) ≥ 3 hours Right to Care
> 3,500 km ≥ 4 hours Right to Care
  • If departure delay is at least 5 hours, you may choose Reimbursement (Article 8(1)(a)).
  • If you arrive at your final destination with a delay of > 3 hours, you may be entitled to compensation unless extraordinary circumstances apply.
  • No compensation if the delay is due to extraordinary circumstances beyond our control even after reasonable measures.

Flight cancellation

Your rights & when compensation doesn’t apply

You have the same rights as above: Reimbursement or Re-routing, Compensation (where applicable), and Care.

No compensation if:

  • You were informed ≥ 14 days before departure; or
  • Informed 7–14 days before departure and the new flight departs ≤ 2 hours earlier and/or arrives ≤ 4 hours later; or
  • Informed < 7 days before departure and the new flight departs ≤ 1 hour earlier and/or arrives ≤ 2 hours later; or
  • Cancellation caused by extraordinary circumstances (e.g., political instability, safety/security, severe weather, labour disputes, ATC issues) that could not have been avoided with all reasonable measures.

Downgrade

Reimbursement percentages
Planned flight distance Reimbursement of ticket price (per segment)
≤ 1,500 km 30%
1,500–3,500 km (and > 1,500 km within Europe) 50%
> 3,500 km 75%

We may withhold a refund in case of an aircraft change if core Business services (e.g., priority services, meals, lounge access) are still provided.

Connecting itineraries

How rights apply on transfers

For transfer passengers (with connections), eligibility for the above rights applies only when your entire journey is booked under a single ticket number with Cyprus Airways.

Contact & supervisory authority

How to submit a claim

If you believe you have a valid claim under the above terms, please contact:

Email feedback@cyprusairways.com

If no agreement is reached, you may contact the Cyprus supervisory authority:

Authority Department of Civil Aviation
Address 27 Pindarou Street, ALPHA BUSINESS CENTRE, CY-1060 Nicosia, Cyprus
Tel +357 22404119
Fax +357 22766552
Email passengerrights@dca.mcw.gov.cy

A list of competent authorities across the EU is available on Europa.eu.

This page summarizes passenger rights under EC 261/2004. In case of discrepancy, the Regulation and applicable case law prevail.